Statutes of the Institute of Music and Dance

Chapter I
General Provisions

§ 1.

The Institute of Music and Dance, hereinafter referred to as the "Institute", is a state cultural institution which operates pursuant to:

    1. Act of 25 October 1991 on organizing and conducting cultural activity (Journal of Laws of 2001 No. 13, Item 123, as amended), hereinafter referred to as the "Law";
    2. Ordinance No. 24 of the Minister of Culture and National Heritage of 22 September 2010 on the creation and granting of statutes to the Institute of Music and Dance;
    3. provisions of these Statutes.

§ 2.

  1. Institute is organized by the minister competent for culture and protection of national heritage, hereinafter referred to as the "Minister".
  2. The Institute is registered in the register of cultural institutions, kept by the Minister and has a legal personality.
  3. The seat of the Institute is the capital city, Warsaw.
  4. The Institute's activity is conducted within and outside the territory of the Republic of Poland.
  5. The Institute may create branches, centres and specialist divisions in Poland.

Chapter II
Purpose and Scope of the Activity

§ 3.

  1. The common objective of Institute's activities both in dance and music is to operate for the cultural education and development of artistic creation due to the vital importance of the sector for all other artistic, social and cultural activities.
  2. The Institute is ultimately to split into two independent institutions: the Institute of Music and the Institute of Dance.

§ 4.

  1. The main tasks of the Institute in the field of music include in particular:
    1. to provide opinions and proposals as well as take action for the quality of musical culture management and its different funding sources in Poland
    2. to provide opinions and proposals as well as take action for musical education in Poland;
    3. to protect cultural heritage in Poland connected with Polish music, with particular emphasis on completing archive material on neglected periods of Polish music history;
    4. to promote Polish artistic music at home and abroad;
    5. to initiate other action connected with achieving statutory objectives in the field of music.
  2. The Institute carries out tasks, set forth in § 1, in particular by:
    1. analyzing accessibility of the music, assessing different ways and quality of musical culture management and funding in Poland, providing opinions and proposals on state cultural policy in the field of music;
    2. monitoring media in Poland for the presence of music and musical criticism as well as providing analyses and proposals;
    3. analyzing, assessing and calling for changes in political and legislative matters related to music;
    4. analyzing and creating educational programs raising quality of vocational education in all kinds of music schools and in general education, adult musical education, formal/non formal musical education, applying new concepts/technologies and creating open resources in musical education;
    5. inciting research in musicology and musical education;
    6. supporting music-making activities and developing promotional strategies for contemporary music as well as ensuring its presence in education system and concert sector;
    7. substantial communication activities in the field of music as well as collecting, processing and updating information about musical life, developing specialist web portals and databases dedicated to Polish music;
    8. creating audio, audiovisual, iconographic libraries and digital archives of musical events as well as taking action for general access to collected audiovisual works in cooperation with the National Audiovisual Institute;
    9. initiating, organizing and supporting dedicated publishing and phonographic activities, in cooperation with other institutions, including National Audiovisual Institute, concerning musical notations, books, e-publications, magazines as well as audio and audiovisual records, documentaries, radio and television broadcasts, Internet materials and multimedia publications;
    10. initiating jubilees and anniversaries celebration together with coordination of musical institutions' artistic plans;
    11. own programmes, including those aiming at boosting composing activity;
    12. organization of trainings, workshops, seminars, festivals, conferences, scholarships, research and residence grants for Polish composers, artists-musicians, theoreticians, musicologists, critics, music teachers and promoters;
    13. giving its opinion on prizes and distinctions in the field of artistic music, established and awarded by the Minister as well as calling the Minister to award prices and distinctions for activity in the field of artistic music;
    14. supporting international artistic exchange;
    15. coordinating, initiating and organizing artistic and research activities in the field of artistic music, with particular emphasis on Polish music;
    16. cooperation with central and local authorities, musical and cultural institutions, non governmental organizations, economic operators active in the field of culture, media and independent artists.

§ 5.

  1. The main tasks of the Institute in the field of dance include in particular:
    1. to provide opinions and proposals as well as take action for the quality of dance culture management and its different funding sources in Poland;
    2. to provide opinions and proposals as well as take action for dance education in Poland;
    3. to protect cultural heritage connected with dance, with particularly emphasis on Polish dance;
    4. to promote Polish artistic dance at home and abroad;
    5. to take action supporting dance infrastructure and research development;
    6. to initiate other actions connected with achieving statutory objectives in the field of dance.
  2. The Institute carries out tasks, set forth in § 1, in particular by:
    1. analyzing accessibility of the dance, assessing different ways and quality of dance culture management and funding in Poland, providing opinions and proposals on state cultural policy in the field of dance;
    2. monitoring the dance life in Poland;
    3. analyzing, assessing and calling for changes in political and legislative matters related to dance as well as legal conditions in performing the art of dance;
    4. participation in the implementation and realization of a retraining programme for dancers;
    5. Monitoring and policy proposals concerning the quality of vocational and general school education in the field of dance, adult dance education, formal/non formal dance education, the application of new technologies in dance education, creating open resources in dance education;
    6. substantial communication, documentation, archiving and promotional activities in the field of dance;
    7. collecting, processing and updating information about dance life; developing specialist web portals and databases dedicated to dance, library and archive;
    8. supporting specialist publications and magazines, including translations and audiovisual publications;
    9. initiating local and national educational programmes at the amateur and professional level;
    10. own programmes, including those aiming at boosting dance activity;
    11. supporting dance infrastructure development as well as partnership and network cooperation initiatives;
    12. organization of trainings, workshops, seminars, festivals, conferences, scholarship, research and residence programmes for Polish artists, theoreticians, critics, teachers, culture promoters, students and researchers;
    13. giving its opinion on prizes and distinctions in the field of artistic dance, established and awarded by the Minister as well as calling the Minister to award prices and distinctions for activity in the field of artistic dance;
    14. purchasing, receiving donations and deposits of collections and mementoes related to artistic dance;
    15. supporting international artistic exchange;
    16. cooperation with central and local authorities, cultural institutions, non governmental organizations, economic operators active in the field of culture, entities without legal personality, media and individual artists.

Chapter III
Authorities of the Institute

§ 6.

  1. The Institute has the following authorities: the Director of the Institute and two Programming Boards of the Institute: for Music and for Dance.
  2. The Director of the Institute, hereinafter referred to as the "Director", is a managing body.
  3. The Programming Boards of the Institute, hereinafter referred to as the "Boards", are advisory and consultative bodies.

§ 7.

  1. The Director of the Institute is appointed and dismissed by the Minister subject to Article 5 paragraph 1 of the Law.
  2. The Director manages the entire Institute's affairs and represents it vis-à-vis third parties; he is responsible and liable for its property.
  3. The obligations of the Director include realization of the statutory tasks and objectives, in particular:
    1. management of the Institute and responsibility for its ongoing activity;
    2. development of annual and multiannual action plans/programmes and budget plans of the Institute as well as monitoring of the implementation thereof;
    3. preparation of implementation reports and balance sheets as well as submission thereof to the relevant bodies;
    4. supervision over reasonable and effective management of financial funds and property,
    5. issue of ordinances according to valid procedure, in particular: rules of procedure and other internal regulations.
  4. The Director of the Institute manages the Institute with the help of the Deputy Directors.
  5. One to three Deputy Directors are appointed and dismissed, upon the approval of the Minister, by the Director of the Institute, subject to the paragraph 6.
  6. The Deputy Director for Dance, hereinafter referred to as the "First Deputy Director", is appointed and dismissed by the Minister.

§ 8.

  1. The internal organization of the Institute and the responsibility shared between the Director and the Deputy Directors, including the First Deputy Director, are set out in the organizational rules and regulations granted by the Director of the Institute subject to Article 13 Section 3 of the Act.
  2. Any amendments to the organizational rules and regulations shall be made in accordance with the procedure established in paragraph 1.

§ 9.

  1. The Director may appoint and dismiss legal representatives who act within the limitations of the authorization granted.
  2. The appointment and dismissal of permanent representatives is subject to disclosure in the register of the culture institution as referred to in § 2 paragraph 2. This provision does not apply to legal representatives for the purpose of litigation.

§ 10.

    1. resignation from the membership;
    2. illness permanently preventing performance of duties;
    3. violation of legal regulations in connection with the position held;
    4. death.
    2. 1. The members of the Boards for Music and Dance are appointed by the Minister, upon request of the Director and the First Deputy Director, for a three-year term of office, from among eminent representatives of music and dance circles. 2. Each Board is composed of 5 representatives of respective (music and dance) circles. 3. The first Boards' meeting is convened by the Minister. 4. The members of the Board appoint the Chairman and the Deputy Chairman from among themselves. 5. The membership in the Board expires before a three-year term in the following cases:6. If the membership in the Board expires, new Board members are appointed pursuant to the provisions of paragraph 1. 7. The mandate of newly appointed Board member expires along with the expiry of other Board members mandates.

§ 11.

  1. The Board works are headed by the Chair of the Board.
  2. The Board shall meet as the need arises, however, at least once a year.
  3. Meetings of the Board shall be convened by its Chairman.
  4. The Director, the First Deputy Director and the representative of the Minister or other persons invited by the Chairman of the Board may participate in the meetings of the Board, without voting rights.
  5. Extraordinary meetings may be convened upon request of at least half of the total number of the Board members, the Director or the First Deputy Director.
  6. The meetings of the Board shall be recorded in the form of minutes, and the documentation of the meetings shall be kept in the Institute.
  7. The members of the Board shall not receive remuneration for their work. The Institute is responsible for the organization of their work and the reimbursement of costs related to participation in the meetings.
  8. Permanent employees of the Institute are not allowed to be Board member.
  9. The specific work procedure of both Boards is set out in the respective rules of procedure adopted by each Board and approved by the Director and the First Deputy Director.

§ 12.

    1. giving opinions on proposed directions of work of the Institute;
    2. giving opinions on annual and multiannual programs and projects of the Institute as well as assessment of the implementation thereof;
    3. searching for new forms of organizational, conceptual and financial support for the activities of the Institute;
    4. expressing opinions and submitting requests to the Director and the First Deputy Director in all relevant issues connected with the activities of the Institute;
    5. expressing opinions and submitting requests to the Minister in all relevant issues connected with the activities of the Institute.
    2. 1. The tasks of the Board include in particular:

§ 13.

The Director of the Institute, with approval of the First Deputy Director, appoints other advisory and expert collegial bodies.

Chapter IV
Finance

§ 14.

  1. The Institute manages its own finances according to the rules specified in the Act.
  2. The property of the Institute may be used solely to meet the objectives within the scope of Institute's activities.
  3. The Director of the Institute ensures that annual financial statements are prepared promptly, are reviewed by certified accountant and submitted to the Minister for approval.
  4. The certified accountant is chosen by the Director.

§ 15.

  1. Two authorized persons acting jointly may make declarations on behalf of the Institute in the scope of its property rights and obligations.
  2. The authorized persons are: Director, First Deputy Director, chief accountant and legal representatives authorized by the Director.

§ 16.

The ongoing activity of the Institute is financed with proceeds which are:

    1. grants obtained from the Minister;
    2. proceeds from the activities;
    3. donations and bequests from natural and legal persons;
    4. resources obtained from other natural and legal persons as well as from other sources.

Chapter V
Auxiliary Activities

§ 17.

  1. In order to finance the activities referred to in § 3, the Institute may conduct, as secondary, business activity according to rules set out by the applicable legislation, provided that it will not result in limitation of Institute's activities scope defined in § 3.
  2. The activities referred to in paragraph 1 may be conducted in products, services and trade sectors, in particular by selling own publications, providing advertising services as well as polygraphic, phonographic, cinematic and photographic activities.
  3. The income from business activities conducted may be used solely to finance the statutory activities.

Chapter VI
Final Provisions

§ 18.

  1. The merger, division or liquidation is conducted by the Minister according to terms and procedures stipulated by the applicable legislation.
  2. Any amendments to the Statutes shall be made in accordance with the procedure established for its granting.